mother and daughter golfing

4 Preparatory Steps to Make Your Big Family Outing Extravagant


The big family gathering is an anticipated event for most people, especially those who maintain close ties with their parents, siblings, and relatives. It could happen during the holidays, birthday celebrations, and the changing of seasons. Some families even gather when one member achieves something significant in their career or personal life. As one of the biggest highlights of any given year, the family outing could be stressful to plan. It would be a shame if your loved ones gathered, only to waste their time because you chose not to plan the event properly.

Preparation and planning need to be part of the big family outing to ensure that everyone attending will have a good time. Here are a few ideas to consider when a holiday, birthday, or milestone gathers your entire clan.

Family with two childre is out for picnic. All are happy and smilling

Picking a Prime Destination

The location will always serve as the first preparatory step when planning a family gathering. Adults of the clan already know how many people will arrive for the event. It might not be a problem to let relatives enter your home since they are people you trust. However, the size of the entire clan might make it challenging for any family member to host the event. As a result, you might want to move the family gathering’s location to a public space.

You’ll need an event venue for your family gathering, which could serve as the party theme. You can rent a resort, a restaurant, or a party home. Recreational locations like amusement parks or nightclubs could also be prime spots for family outings. Those venues can hold the celebration, and most of them might even have prepared elements needed to make the day epic. Once your family agrees to a specific location, other parts of the plan will become easier to accomplish.

Pre-planning the Food

The food will be among the expected parts of a family gathering. Like most events that last for a couple of hours, hosts should always ensure that the itinerary includes meals and beverages. Fortunately, family gatherings mean that every member could contribute. With the budget out of the way, planning the food for the occasion is easier to achieve. This situation is where you can experiment with the choices. If you are in a restaurant, the menu might be why you chose it as the family gathering location. If the party is at home, you might be responsible for buying the ingredients.

On any occasion, the meals are essential to the family gathering. If you look at ritual holidays like Thanksgiving, Christmas, or New Year’s Eve, dinner is usually the highlight of the occasion. Try to plan the food together with your family to reduce costs and save time. Some might even bring contributions, creating a potluck for the event. Regardless of how you want to celebrate the family gathering, the food must take top priority.

Preparing Games and Prizes

Family gatherings can be the best time to catch up and chat with your loved ones. However, there might be many celebrations in a year that make it easy to run out of things to say. Over time, some family gatherings could have members looking at their phones, distracting themselves from the dead air. Fortunately, kids can maintain a lively environment to set up an engaging atmosphere for the occasion.

Sometimes, family celebrations happen for kids’ birthdays, making it necessary to keep them engaged. No activity does it better than games. Planning those events ensures that every family member feeds off of the kids’ energy, making the gathering a memorable moment. However, the adult members of the family must never forget that children expect prizes after participating in games, making it a necessary part of the budget.

Creating Matching Outfits

Family celebrations show that you aim to maintain close connections with people you love. Those events give you and your relatives a chance to remain united. However, it might not be apparent that it was your goal. If you want to ensure that the family outing will be unique, you can coordinate matching attires with everyone. Something as simple as choosing one color for the clothing can be easy. However, you might want to customize it for a unique take on the approach. Fortunately, you can find companies that offer screen printing services on clothes for those events. The task symbolizes unity and warmth, which could accomplish your goal of maintaining a close relationship with your family.

Occasions are better when you have your loved ones around you to celebrate them. However, it can be stressful for the planner to accomplish the task. Fortunately, securing these steps ensures that the event will go smoothly and accordingly.


Villa Hope Content Team

Villa Hope Content Team

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